Inquiry Letter

A letter of inquiry asks someone for specific information. In some cases, such as a request for promotional material, the recipient will have a clear interest in responding to your letter. In other cases, such as a request for specific information on a product, the recipient may or may not be as motivated to respond quickly. Consequently, always make the tone of the letter friendly and make it easy for the recipient to identify and provide the information you need.


Tips for Writing an Inquiry Letter.

1. Make the letter very clear, and to the point. If you have more than 2 questions or points, make a list to improve readability.


2. Tell them what‘s in it from them. For example, if you are seeking information from a government body or an expert, you can offer to mention their help in a report.

Or if you are writing to find out about a product or a service, tactfully suggest that you may need to place an order later.


3. It‘s a bad idea to send a letter for information that you can easily get from somewhere else, like the Internet. You will need to spend some amount of time and money in sending this letter. So firdt try to find the information by yourself.


there are 2 types of inquiry letter

* Solicited: Sent in response to an advertisement, or any other direct communication.


* Unsolicited: Not sent in response to an advertisement. Because your letter is not expected, you need to make sure that it is very clear why you are writing it.



example for inquiry letter


March 28, 2009

Contact Name
Address
Address2
City, State/Province
Zip/Postal Code


SUBJECT:


Dear [CONTACT NAME],

I am inquiring on behalf of Petroleum Engineers, Inc. concerning the rates and terms of your automobile leasing contracts. We are interested in acquiring a fleet of 12 vehicles which includes: six full-sized, double-cab pick-up trucks with manual transmissions and six sedans with automatic transmissions. The vehicles will be used during business hours only and will remain on-site during the evening hours.

Please inform us of your monthly lease charges for the entire fleet and the limit on miles per year, per vehicle. We are interested in the price options available for a variety of automobile makes and models. If your company offers a maintenance agreement, please provide us with those specific details as well.

Thank you for your time.

Sincerely,




Your name
Your title
(800) 123-4567
youremail@yourcompany.com



referensi :

http://animo-antolog.blogspot.com/2009/11/macam-macam-contoh-inquiry-letter.html
http://www.businessletterguru.com/inquiry-letter.html